Pre-recorded Presentation Guidelines

1. Requirements of pre-recorded presentations:

The recorded presentation should not exceed 30 minutes.
Video recordings should be in an mp4
Ensure lighting is appropriate so you as the presenter can be seen, for example, any bright light should be in front rather than behind
Ensure that audio is sufficient so you as the presenter can be heard clearly.

2. Tips for preparing to record your presentation:

Ensure you have a strong and stable Wi-Fi
If you have access to a headset or microphone, this would be an upgrade from your basic laptop microphone. Also, please make sure that the microphone is not touching any clothing, jewelry, , as this will have a detrimental effect on your audio.
Use as quiet an area as possible avoiding areas that have an echo or background noise such as TVs, radios,
We suggest recording in small rooms with good
It is suggested to do a test recording of a couple of minutes to review the sound and picture quality prior to starting the final recording of your presentation.

3. Methods of Recording your presentation:

You can use Zoom to record your presentation. If you do not have a Zoom account already, it is free for single, short time usage by individuals, and easy to use [https://zoom.us/]. Using Zoom will allow you to share your screen to show your PowerPoint presentation (if you have one), share sound and record your presentation on your computer. Zoom has a time limit of 40mins for meetings with more than two (2) presenters, if you do not have a Zoom paid account.
To use Zoom for your pre-recorded presentation please log in to your Zoom account, Start Meeting, share your screen showing your PowerPoint presentation (if you have one) and Click Record on your Computer. The Record button is usually found at the bottom of the screen. We recommend you test it out if you are not familiar with recording via Zoom. When you end the meeting/recording you will be able to access your recording on your computer. This should be located in your Downloads folder unless you have specified an alternative location. NB. Do not turn off your computer until the download is completed.

You can record your PowerPoint presentation—or a single slide—and capture voice, ink gestures, and your video presence.

Open the slide you want to start recording from.
Near the upper right corner of the PowerPoint window, select Record. Or go to the Slide Show tab in the menu and Click the lower half of the button gives you the option to start from the current slide or from the beginning.

In the Record Slide Showbox, check or clear the boxes for your recording, and click Start Recording.

When you’re ready, select the round, red Record button, wait for the countdown, then start speaking.
To record from a specific slide, go to it, and then select Record.

If you are using PowerPoint and are narrating your presentation, please see this helpful guide compiled by Microsoft Office.

With the right tool, it is easy to record a Google Slides presentation with audio and video. In the GIF above, we see a presenter using Vimeo Record to film both his screen and camera as he walks through a strategic presentation.

The main advantage of this tool over PowerPoint is that it is more collaborative and allows more than one user to work in the same file simultaneously.

Here are the steps to capturing the presentation as a screen recording.

Step 1 – Download and Install Vimeo Record Extension

You can only access Google Slides on your browser. As such, to use Vimeo Record to capture your presentation, you need to have the extension installed on your browser.

After downloading the extension file, follow the simple instructions on how to install the extension. For easy access, pin the Vimeo Record to your browser from the Extension icon on the browser.

Step 2 – Start Recording

Next, grant Vimeo Record permission to access your microphone and camera.

Ensure that you are on the screen with your Google Slides presentation. Vimeo Record automatically syncs with your audio and video sources. Click on the Record button.

Step 3 – Share the Presentation

Vimeo Record will capture everything on your screen, including your face, via the webcam.

You can choose the video quality and have the whole recording ready to share in seconds.

Another option for distributing the presentation – or series of presentations – is housing it in a centralized ‘hub’ for stakeholders to peruse on their own time. Vimeo’s video library solution achieves just that, a cinematic viewing experience for housed videos.

Record your Google Slide, Powerpoint or Keynote presentation with ease.

Recording a presentation with Loom is a great way to save time and ensure your delivery is exactly how you planned it.

— Use the Chrome extension to record your Google Slides presentation.

— Use the desktop app to record your Powerpoint, Keynote or Canva presentation. Capture your camera bubble across any application.

https://www.loom.com/share/07e5fa891322484486e1380923f080c5

How to record your Powerpoint or Keynote presentation:

When using PowerPoint or Keynote presentation we suggest using the desktop app as this allows you to record with your camera bubble across any application.

Open your presentation slides from your preferred application.
Then open the desktop app and select Screen and Camera with Full screen as your capture mode settings.
Once ready, hit Start recording, then launch your Powerpoint or Keynote presentation into Full-Screen Presentation mode.
Record your slides as normal and once you’re done, click to end the recording.
Your video will then process to your Library – from here we suggest you trim your recording so your viewer doesn’t see the first few moments while you were setting up. Here’s how to trim your Loom recording.

Here’s a video tutorial of these steps:

https://www.loom.com/share/b6bf6f5dfac142e084c20996839604f6

4. Submitting your pre-recorded presentation:

The deadline to submit your pre-recorded presentation is Oct 30 No changes can be made after the deadline. You should only upload your presentation once. If for any reason you have to upload a revised recording, we will use the last file uploaded. Due to the volume of presentations, we are unable to offer any video editing so please ensure you are happy with your submission before uploading.

5. Uploading your Video

The email requesting your presentation file contains a link to upload your presentation via Dropbox. You do not need a Dropbox account to upload your presentation.

Click the link in the email and Dropbox will open in your web browser. You will see a blue ‘Add Files’ button, click this and choose Files from Computer or, if you are using your mobile, choose the location on your phone. Find the file you wish to submit and when ready, click Upload. Once it has finished, a message will confirm the upload and you will receive an email acknowledgment. If you encounter any problems, please contact us at info@tesummit.org

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09-11 November 2022

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